Project Management Office

	Mission Statement
	To exceed our customer’s expectations in project planning, scheduling, cost and resource management through continuous improvement and re-engineering initiatives in project and portfolio management.  We will create a customer centric environment to enhance the quality of life for citizens living and working in the city of Richmond.
	Goals
	DIT PMO wants to employ standard and repeatable processes for implementation practices for projects/programs/portfolios to be beneficial city wide by the following practices: Enhance the decision making capabilities of our Executive Leadership Deliver transparency into all project resources, risks, issues, and cost Identify the value in efficient and effective management of programs and projects Effectively utilize external resource to maximize productivity and efficiency Gain a thorough understanding of our entire IT portfolio and the resources allocated to all programs and projects, and increase our efficiency and effectiveness in all aspects of program and project management
	Benefits of PMO
	The PMO must provide the following benefits for visibility, prioritization, managing workload/resource, portfolio optimization and analysis/reporting. These are on-going objectives that are either in process or being developed for implementation.
	Visibility
	Capture all work, investments,  or projects competing for common resources Central repository for portfolio managers will facilitate effective review and communication about portfolio status Increases corporate efficiency and success rates by providing visibility into real-time investment status Provides framework to monitor progress in terms of accruals vs. forecasted on key dimensions such as scope, cost, schedules, benefits and risks/issues Identifies potential contract performance issues impacting scope, cost or schedule
	Prioritization
	Visibility into your entire portfolio is a must in order to effectively prioritize Central repository for portfolio managers will facilitate effective review and communication about portfolio status. Supports framework for effective portfolio analysis that will reveal areas for improvement such as investments that are low value, duplicate or unhealthy Allows for balancing the portfolio and checking key business objectives and distribution goals
	Managing Workload/Resource
	Provides complete view of resource structure across the organization, enabling resource managers to anticipate demand and quickly allocate the right resources to complex, cross departmental projects Supports tracking resource demands for projects and day to day activities, ensuring high priority project activities and essential “keep the lights on” efforts are addressed Real-time visibility into programs and project capacity, utilization, costs, assignments, and forecast resource demands business priority projects Facilitates timely responsiveness to contract-related issues and effective contract management
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