Richmond, VA > Public Works
Richmond VA > Public Works > Right-of-Way Management

Last Updated: 2016-04-26

Mission Statement

The Right of Way Management Division provides reviewing, permitting and coordinating for all activities in the right of way in order to ensure public safety and mobility.

Portable Storage Devices

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Services We Provide

  • Surveys:   provides surveying related assistance to internal and external clients as it relates to the City’s public right-of-ways. This ranges from maintaining documentation of right of way locations, widths, official names, authorized encroachments in r/w to field surveying activities.
  • Record Management:   Provides a sound records management program to ensure the department retains the necessary information to meet legal, administrative, research, planning and historical needs for the orderly gathering and processing of the City’s right-of-way information in the most cost-effective manner.
  • Permits & Inspections:   Issues permits to perform work and other activities within the public right of way and performs inspections on the permitted work and work zones.
  • Development Review:   Provides review of development plans in concert with other City agencies to ensure proposed projects do not adversely impact the public right of way and that the needs of the public within the public right of way adjacent to these projects are met.

Permits and Inspections

CLICK HERE TO LEARN NEW PERMITTING PROCESS
– EFFECTIVE MAY 9, 2016 - Form Updated November 28, 2016

All work performed within the public right of way requires a Work in Streets Permit. Application for such permits is made at City Hall in Room 110.

Types of work that require a Work in Streets Permit include (but are not limited to):

  • Excavation
  • Construction staging
  • Material storage
  • Construction barricades
  • Dumpsters
  • Portable storage units (PODs)
  • Cranes, boom lifts, man lifts
  • New subdivision construction
  • Driveways
  • Carriage walks
  • Sanitary sewer laterals and other utility work
  • Temporary structures

Information required to obtain a Work in Streets Permit:

  • Plan showing work to be performed including any details that explain methods of construction.
  • Traffic control plan (as appropriate) for vehicles and/or pedestrians.
  • If a contractor is making the application they must provide:
    • Certificate of insurance. See example.
    • Contractor’s license information.
  • City Business licenseIf a homeowner is making the application they must provide Proof of homeowner’s insurance coverage.
  • Fee for the appropriate permit. Click here for schedule. Fees may be paid using personal or company check or by credit card.

Review of Work in Streets Permits:

  • Permits are routed for review by the appropriate entities/agencies depending on the type of work to be performed. This will include Traffic Engineering and the right of way inspectors. It may also include the Department of Public Utilities (DPU), the Division of Urban Forestry and others as needed.
  • Review and approval of a Work in Streets Permit normally takes 5 to 10 business days.
  • Permits routed to DPU may take longer to review

Inspections:

  • Permitted activities are inspected to ensure compliance with Public Works rules and regulations.
  • Permitted activities are inspected to ensure compliance with the terms of the permit itself.
  • Anyone performing work that involves excavation and destructive activities will need to schedule inspections with the inspector noted on their permit.

Manual, Forms & Applications


Surveys

Mission Statement

The goal of Surveys is to provide surveying related assistance to internal and external clients as it relates to the City’s public right-of-ways. This ranges from maintaining documentation of Right-of-Way locations, widths, official names, authorized encroachments in r/w to field surveying activities.

Description of Objectives

  • Land Surverying Activities for the City Right-of-Way and City Properties
  • Surveys provides field and office surveying support for many projects involving the City’s r/w and properties which include support for Capital Project Management, Traffic Engineering, Urban Forestry, Planning and Development Review, Economic and Community Development and City Attorney’s Office. Surveys is also continuously providing maintenance and gathering additional data and documentation of right-of-way monumentation. Surveying activities are performed according to standards set by the Commonwealth of Virginia Department of Professional and Occupational Regulation.

  • City Right-of-Way Baseline updates
  • A baseline map is a record map showing a network of reference baselines that are used as a foundation for measuring or comparing current and past city right of way. The base line consists of angles and distances for measurements used for point of reference of the city right-of way boundary. The baseline also references right of way changes noted by (DPW) project numbers along with the ordinance or regulation review and construction. The baseline is updated accordingly with associated right of way changes.

  • Public Works Image Archived Management
  • The scanning procedures and methodologies to be implemented in-house is referred to as the Record Management and Maintenance System, of which the “Image Archived/Document Management System” is a GIS-enabled application to be used for a) managing scanned image .pdf or .tif files, b) managing metadata about image files in a geodatabase, c) querying, viewing, and printing DPW (Department of Public Works) site/plan drawings.

  • Process Requests for the Closing (vacation) of City’s public right-of-way
  • At times, citizens or City agencies will request that a public right-of-way (i.e.: improved or unimproved streets and alleys) be closed/vacated (i.e. extinguish the right-of-way). Right-of-way can only be closed by a duly enacted ordinance of the City Council (ref. City Code Section 90-326).

    To initiate the closing process the applicant submits a letter of request, application fee and certified plat of the area to be closed to the Director of Public Works. Surveys will review and solicit comments from various City Agencies and will be in contact with applicant to obtain additional information and to address any issues which may arise. A document containing Right-of-Way Closing Guidelines describes the process in more detail and provides additional information concerning the procedure.

    If the review process yields positive results an Ordinance & Resolution paper will be prepared to request that an ordinance be introduced

  • Process Requests for the Naming/Renaming of City’s public right-of-way
  • The naming or renaming of the City’s public right-of-way requires a duly enacted ordinance of the City Council (when not thru subdivision process). A request for this can be initiated by submitting a letter to the Director of Public Works denoting the actual request, the purpose or reason(s) for the request, a brief explanation of why the proposed name is being requested and a plat or sketch delineating the limits of the r/w to be named.

    Other requirements (including approval of the name by the Richmond Regional Planning District and notification or consent requirements with affected property owners) and further details of the Right- of-way naming/renaming process can be found in a “working document” titled Changing the Name of Public Right-of-Way. If the review process yields positive results an Ordinance & Resolution paper will be prepared to request that an ordinance be introduced.

  • Encroachment Processing
  • Items located within the City’s public right-of-way and not owned by the City are considered to be encroaching and must have some form of authorization from the City. Most permanent encroachments can be authorized thru the Administrative Encroachment Process. An Encroachment Permit Application is submitted at Room 110 of City Hall along with an application fee and plat or sketch which clearly dimensions the size of the encroachment and its exact location within the right- of-way. Further details about encroachments (including reviews by UDC or CAR and compliance with Building Code) and the application process can be found in a “working document” titled Procedure Outline for Initiating an Encroachment Approval Process in the Public Right-of-Way.

    If an encroachment cannot be approved administratively it can be considered for approval by the City Council. The request and procedure is much the same as that used for r/w closings and naming/renaming.

  • Metadata of Geodetic Ground Control Points
  • The City of Richmond 1999 Geodetic Network conforms to Federal Geodetic Control Committee first order accuracy standards for global positioning system horizontal networks. There are 53 geodetic ground control stations/monuments with survey mark reference and recovery data. If any monument is found to have been disturbed or destroyed, please contact the Surveys Division (804)646-0436 of the Department of Public Works.

      Date Created: April, 1999
      Vertical Data: North American Vertical Datum of 1988 (NAVD88)
      (note: the most of elevations are GPS derived)
      Horizontal Data: Virginia Coordinate System, South Zone (4502) NAD83 VA HARN

      Geodetic Ground Control Monuments Map


Record Management

Mission Statement

Records Management is a fully equipped in-house imaging operation, designed to convert paper to electronic images by offering a variety of records management services, and provide a sound records management program to ensure the department retains the necessary information to meet legal, administrative, research, planning and historical needs for the orderly gathering and processing of the City’s Right of Way information in the most cost- effective manner. A GIS-enabled application to be used for, a) managing scanned image .pdf or .tif files, b) managing metadata about image files in a geodatabase, c) querying, viewing, and printing.

Description of Objectives

  • Document Recording & Imaging
  • Record management solution is a fully equipped in-house recording and imaging operation. It is comprised of managing metadata about the city’s right-of-way related projects, and managing their scanned image file associated with individual project by hyper-linking throughout a GIS-based record management system. This solution provide spatial reference of project drawing boundaries, stand- alone tabular attribute table, all associated metadata and reference links to the scanned drawing images within the Enterprise Geodatabase.

  • Document Storage
  • Record Management allows to store site/plan, archived and subdivision plat drawings/documents into a centralized storage solution to assist departmental staff managing tasks involved with finalized drawings and documents of the City’s right of way related issues. The central storage solution provides with geographical and attribute information associated with electronic image files which are hyperlinked to scanned imagery files in .pdf or .tif file format.

  • Document Retrieval
  • Record Management provides the service of locating of records/documents, printing their information and delivering them in soft copy format. This solution allows to access to querying, viewing, printing of metadata associated with the scanned image files on a GIS-enabled application.

  • Dissemination of Records/Documents & Drawings/Maps
  • Record management provides the service of printing drawings & maps, mapping on the City data on GIS, delivering in soft copy format in .pdf or .tif file via Email or CD. The following information can be provided in soft/hard copy format at the customer counter top desk located Room 600, City Hall.

      • Site/plan drawings
      • Subdivision Plat drawings
      • Baseline maps
      • GIS Base maps
      • FEMA FIRMs (Flood Insurance Rate Maps)
      • Contour maps

Contact Us

    Right of Way Division

  • Walk-in:  900 E. Broad St., Room 600, Richmond, VA, 23219
  • Phone:    804-646-0436
  • Fax:         804-646-6415
  • Email:      ROWMgmt@Richmondgov.com

Contact Information:

Dept of Public Works
City of Richmond
900 E. Broad St., Suite 704
Richmond, VA
23219 USA
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Hours: Monday -Friday
8 a.m. - 5 p.m.
Customer Care Center: 3-1-1
or (804)646-7000

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If you have any questions, please call the City’s Customer Care Center at 3-1-1 or (804) 646-7000

RVA Impact Map displays projects (i.e. gas, water, paving, etc.), events (i.e. parades, races, block parties, etc.) and right of way impacts (i.e. detours, partial and full lane closures, barricades, parking restrictions, etc.) as an interactive map for informational and navigational purposes. Data displayed is refreshed as changes are made.

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